We have recently added two employees who were given no instructions on the use of a departmental share drive! Not only are these employees living out of SharePoint, OK and their inbox, but they are largely working with documents that are born digital and they are working to keep them digital. Not giving someone a share drive when they join the company might not seem like much of a milestone, in fact, some might call it a best practice. In our case though it is important to highlight because it means that for one department, there is no share drive and for a second department, there is no ongoing use of the share drive
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End users are learning that a little planning and prudent use of technology can go a long way to reducing litigation costs in the future. Shared Drive Cleanup . As a nation of digital packrats, one of the biggest needs for organizations is to clean up their content, especially for shared drives
Most of us have been using “File / Save as…” then navigating 10 folders deep on a shared drive for as long as we can remember. While most users don’t like storing documents on their shared drives (often lovingly called the “S: mess”), most will take this over a different structure imposed by an ECM system any day (even when you can prove that it’s actually less work to store documents in the ECM system!)
Helping users find electronic records is big challenge, regardless of whether those records are stored on a shared drive, in the cloud, or in an electronic document and records management system (EDRMS)
We’ve come a long way since the days of the shared drive but you can easily turn your SharePoint installation into an expensive shared drive without the proper management
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Yesterday, someone asked me if I could give a person access to a folder on their department’s shared drive. I explained that granting access to a single folder isn’t all that clean and simple on a shared drive, but it’s dirt-simple to give someone access to a single Document Library in SharePoint
I was talking the other day about how, when given the choice, your users will likely save their content to their local hard drive or their shared drive instead of SharePoint without some form or user adoption plan (with messaging on importance of saving to SP) and/or training
Explore and implement new purchase order systems that reduce your dependence on spreadsheets , shared drives, Google Documents and email correspondence
Here were some themes I have noted lately: Share drive clean-up is the new focus of the eDiscovery Information Management vendors Several leading vendors, including Autonomy, Guidance, Kazeon, StoredIQ, FAST, Active Navigation, and Digital Reef have recently attacked the market for crawling through and identifying potentially responsive Electronically Stored Information (ESI) for eDiscovery purposes
AIIM’s intimate and educational sessions focus on these 4 essential elements: - Automation - minimizing paper and manual processes in core backend activities (finance, HR, sales, marketing) - Collaboration - moving beyond email and shared drives to tools and techniques that foster innovation and knowledge share - Communication - using social technologies to better find and engage customers - Mitigation - managing information assets against risk and legal costs in this era of social business Make sure to check out what a recent attendee said about his seminar experience